1. Receiving of Goods
• Receive goods and materials into the warehouse.
• Verify the quantity and quality of incoming goods against purchase orders and other relevant documents.
• Prepare and issue Goods Received Notes (GRNs) and other required documentation.
• Ensure all received goods are properly recorded and stored.
2. Issuance of Goods
• Issue goods and materials accurately and on time based on approved requests or orders.
• Verify quantities before releasing goods from the warehouse.
• Prepare and maintain Delivery Notes and other relevant documentation.
• Ensure all issued goods are properly recorded and accounted for.
3. Requisitions and Operational Support
• Prepare requisitions for funds, materials, and other resources required for efficient warehouse operations.
• Coordinate requests for items such as pallets, packaging materials and casual labour requirements.
• Ensure operational requirements are communicated and addressed in a timely manner.
4. Inventory Accuracy and Control
• Conduct regular physical stock counts and reconcile physical inventory with system records.
• Coordinate inventory reconciliation with the Milling Team.
• Maintain accurate records of inventory levels, movements, and locations.
• Utilize inventory management systems and processes to monitor stock.
• Investigate and resolve discrepancies between physical stock and recorded balances.
• Prepare daily stock reports and communicate significant variances to management.
5. Procurement and Sales Coordination
• Provide Procurement and Sales departments with accurate, real-time inventory information.
• Monitor stock levels and identify potential shortages or excess inventory.
• Support timely replenishment by communicating reorder requirements.
• Coordinate with relevant departments to ensure smooth movement of goods.
6. Warehouse and Storage Management
• Ensure goods are stored safely and according to their specific storage requirements.
• Properly organize stock by product, SKU, batch, and other relevant classifications.
• Optimize warehouse layout to maximize available space and improve operational efficiency.
• Ensure proper handling, stacking, and movement of materials.
• Monitor the use and condition of material-handling equipment such as forklifts, pallet jacks, and related equipment.
7. Quality Control and Inspection
• Inspect incoming and outgoing goods for quality and quantity compliance.
• Verify goods against purchase orders, sales orders, delivery documentation, and applicable specifications.
• Report damaged, substandard, or non-conforming goods promptly.
• Maintain proper records of quality and quantity inspections.
8. Waste Management and Disposal
• Monitor and manage damaged, expired, obsolete, or unusable inventory.
• Ensure waste is properly identified, recorded, stored, and disposed of in accordance with company procedures.
• Identify opportunities to reduce warehouse waste and losses.
9. Reporting and Analysis
• Prepare timely reports on:
o Stock levels
o Stock movements
o Material usage
o Warehouse losses and waste
o Inventory variances
o Storage requirements
• Analyze inventory data to identify trends, potential shortages, and operational inefficiencies.
• Provide accurate information to management to support planning and decision-making.
10. Tally Data Entry
• Ensure all warehouse transactions are accurately and promptly entered into Tally.
• Maintain accurate and up-to-date inventory records within the system.
• Reconcile system records with physical stock regularly.
11. Supervision of Casual Labour
• Coordinate and supervise casual workers assigned to warehouse operations.
• Ensure adequate manpower is available to support daily warehouse activities.
• Allocate tasks and monitor performance.
• Ensure casual workers follow warehouse procedures, safety requirements, and proper handling practices.
12. Equipment Calibration and Monitoring
• Ensure weighing scales, moisture meters, and other relevant measuring equipment are properly calibrated.
• Maintain records of calibration and inspection.
• Report faulty or inaccurate equipment and coordinate corrective action.
